Welcome to Events Alive! This Toolbox will help you to gain four competencies as an Event Manager:
- Manage volunteers
- Select sites and venues
- Address regulatory requirements
- Assess safety risks.
You’ll learn about the tasks involved for each competency from experts in Event Management.
Getting started to learn
There are more resources and ways to use this Toolbox depending on your learning or assessment needs. Below you can get an overview of each section to find out how to get the most out of this Toolbox.
Getting around this Toolbox
Start at the Events Alive home to select a competency and access the competency menu. You can use the menu from any page once you have entered the competency. Tips: When using this menu from within a competency, click on the task name to reveal the ‘Going solo’ and ‘Network’ buttons. Click on ‘Home’ to return to the Events Alive home (to go to another competency).
Below are descriptions of where the competency menu buttons take you, with tips for how to use the resources.
Task home page
At each task home page an event expert describes what the task involves for them as they manage an event. You’ll hear them talk about the task and see photos from their events as you watch a slide show.
Scroll down this page to find ‘Rehearse’ — here you can get the task project to practise the skills and knowledge you need to do this task for a real event. Tip: Decide whether you are already able to do the project or if you need help with the project steps.
In ‘Going solo’ you’ll find learning activities you can do if you are working at your own pace or independently of a group. Work through these activities to learn the task (before you try the project) or if you need help while working through the project steps. Tip: Check the ‘Learning plan’ (see below) to identify which activities will help you do each step in the project.
Going solo home page
When you select the ‘Going solo’ button you are taken to a home page listing all the solo learning activities. Here you can get brief descriptions of the activities and select the activity you need to do. Tip: Click on an activity name to go to the activity page.
Going solo activity pages
The sections within an activity page include a ‘Background’ (topic introduction), ‘To do’ (instructions to complete the activity), ‘Your tools’ (templates, examples and web tools to help you complete the activity) and ‘Your resources’ (readings and websites to help you complete the activity). Within the Background section you’ll get insights and tips from the same event expert who introduced the task. Tip: Familiarise with all the resources provided for the activity before you start work.
In ‘Network’ you’ll find learning activities you can do to learn collaboratively and work with others in your learning group (group work). These activities will help you to complete some steps in the task project.
These activities will also help you develop the skills and knowledge you gained from doing solo activities. For example, you can do the network activities to:
- Consolidate and check what you learnt solo.
- Share tasks amongst the group to complete an activity.
- Share your skills and knowledge with others and, in return, experience the benefits of what others can bring to the job.
- Extend your solo learning with a more challenging activity on the same topic.
Tip: Check the ‘Learning plan’ (see below) to identify which solo and network activities align (on the same topic), and which steps in the project task are supported by network activities.
In each network activity suggestions are given for how you can complete an activity online, which will involve using a collaborative tool such as a wiki, virtual meeting tool, photo sharing site, or social bookmarking tool. You could also use your own favourite collaborative sites or tools if you prefer. You should check with your facilitator which collaborative sites and tools they can help you to access and set up, and how they can assist to facilitate the network activities. If your learning group is working independently, you can follow the activity steps and suggestions to organise your own group work.
The ‘Network’ section is organised in the same way as ‘Going solo’.
‘Your event’ gives you information on assessment requirements for the competency. Check this advice for the essential knowledge and skills you’ll need to demonstrate for your assessment, and the workplace evidence you’ll need to gather. Note that this section does not include an assessment task or assignment. You’ll need to check your assessment plan, assignments and other assessment arrangements with your facilitator/teacher. Tip: Check the assessment information under ‘Your event’ before you begin your learning or task project. This will help you to know where you are heading, and identify useful evidence you can begin to collect for assessment as you learn and practise tasks.
The ‘Learning plan’ gives you a list of all the solo and network activities for each task, and each step you need to complete for the task project (ie the project given on the task home page). Use the table to:
- Check which activities will help you to complete each step in the task project.
- Plan your learning pathway, and the activities you’ll do for each task.
- Tick off your progress as you complete an activity or step in the task project.
The example learning plan below shows how to read the plan; look across the table to see which activities are on the same topic, and when you will be ready to try a step in the project (or a case study in this example). For example, for the task ‘Recruit volunteers’:
- When you complete solo activities 1 and 2 you will be ready to do step 1 of the case study project.
- You could do either solo activity 1 ‘Volunteering review’ or network activity 1 ‘Volunteering conference’ to cover the same topic, and so forth.
Tips: Check the Learning plan first, before you start working through the activities. Print the Learning plan page to keep a record of the activities and to tick off your progress.
Red carpet – RPL
‘Red carpet’ provides you with self assessment tools to help you to prepare an application for Recognition of Prior Learning (RPL). RPL is only available to people who are already competent because they have previously performed the job within the event industry, or through a combination of work and gaining qualifications. More information to help you decide whether you are eligible for RPL is given in this section. Tip: Check ‘Your event’ to review the skills and knowledge you need to be competent. If you feel you already have some (but not all) the skills and knowledge then review the task projects and learning plans to identify your learning needs and the activities you need to do.