Develop a work plan
Planning a project will define:
- how to achieve outcomes
- what resources are needed
- what timeframe is required
- how to manage the costs
- what contingency plan is required to mitigate the risks.
The simplest and most widely used planning framework is the Plan, Do, Check Act (PDCA) cycle. It is also referred to as the Deming cycle. The PDCA cycle is represented as a circle because it is a process of continuous improvement.
P stands for Plan (analyse what you intend to improve. Describe the steps to achieve your outcomes)
D stands for Do (Implement the change you decided on in the plan phase)
C stands for Check (How well is it working? Is it really leading to improvement in the way you had hoped? Confirm the results)
A stands for Act (Adopt the change - develop standards and procedures that reflect the change. Abandon it, or run through the cycle again).
Within each of the four stages in the PDCA cycle there are a number of smaller steps.
From the list on the right drag each of the smaller steps into the correct stage of the PDCA cycle.
Start at P (Plan) and follow the numbering.
Tracking the Implementation
A key part of planning is to create a visual progress tracking chart.
In conjunction with a Gantt chart there should be a sign off chart that shows when each step is completed. A simple example is shown below:
|Project Steps||Responsibility||Comp. Date||Completed Sign off|
Map the process